Five Organizational Tools We're Loving RN

Kayla Beckmann Barnhart


We’re the kind of people that get giddy over organization. Balancing work and personal lives can get tricky. There’s nothing worse than the sinking feeling you get in your stomach when you realize something has slipped through the cracks. So we’re all in for whatever helps us remember, sort, schedule, and plan. Here are the tools we use daily and love:

Get To Work Book

Even as a social media expert who lives and breathes in the digital space, I can’t live without my physical planner. It’s basically a Bible to me. Of course I also use digital calendar tools like Google Calendar, but if it’s not in my planner, it’s likely to be missed. The one I’ve been loyal to for years now is the Get To Work Book.

The great thing about the GTWB is that it’s so customizable. If you check out their Instagram, you can see how users make each one their own. Additionally, it’s more than just a day planner: there’s even dedicated space for project planning, goal setting, notes, and reflections.




Full disclosure – I fought using Trello for a really long time. It just seemed like it would create more work for me and be one more thing I had to keep track of. Which is somewhat true, but the benefits outweigh the small time investment. Trello is a task management app that gives you a visual overview of what is being worked on and who is working on it. Trello uses the Kanban system, developed by Toyota, which is essentially a hyper-productive sticky note system.

At Small Fox, we use Trello for collaborating with our team and keeping track of projects and details big and small. We love how customizable it is and we create boards that visually represent our client’s brands.



Boomerang for Gmail

Listen, we all work after hours and weekends to try to get our heads above water, but that doesn’t always mean we want our coworkers and clients to know we’re online. Enter, Boomerang for Gmail. This helpful little plug-in allows you to schedule emails for specific dates/times so you can write and press send when it’s convenient to you. The emails still have everything you want to say, but they won’t be delivered until the time of your choosing.

Other cool features include “boomeranging” emails back to yourself at a later time (great for avoiding losing important emails that you need to address later) and setting follow-up reminders if you haven’t received a response to a sent email.




If I didn’t care about the environment so much, I’d have sticky notes everywhere. I mean EVERY. WHERE. Before Evernote, I would literally keep a sticky note pad by my bed, because we all know the best ideas come to you at 3am 🙃.

Evernote helps you capture and prioritize ideas, projects, and to-do lists. It’s a single place for all things work and personal. We love that the app has the ability to add images, collaborate with other users, set reminders, and search tags to easily locate your notes. I use Evernote for everything from jotting down random ideas, to setting reminders to give my dog his heartworm medication, to planning my next adventures, and storing notes from my last client call.

Best of all, Evernote has three plans to best fit your needs and the Basic plan is free.




We couldn’t make an organizational tools list without including our favorite social scheduling program, Later. Later helps you visually plan your social posts, manage photo assets, easily find user-generated content, analyze content and profile performance, find the best times to post, and create a shoppable feed. It’ll even automatically post for you, saving you time and the anxiety of wondering whether or not you remembered to post today.

Later is free for a single Instagram account and has affordable options for teams.

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